ࡱ> FHEq` bjbjqPqP .2:: D ${$h^ 111 511:,n ycD G K0{RI ]xI nI nH7!T  {1111 < d<   SOUTH SUBURBAN TENNIS ASSOCIATION PO Box 96, CANNINGTON WA 6107 Minutes of the Delegates meeting held on Monday 1st September 2008 MEETING OPENED: 8.40pm PRESENT Rob Bellis (President) Jean Love (Secretary) Fiona Turner (Treasurer) Peter Kepa (Recorder) Darryl Maxwell (Kelmscott)Trevor Metcalf (Belmont) Max Andersen (Armadale) Claire Fernandez (Willetton) Brendan Fernandez (Willetton) Virginia Bird (Roleystone) Robin Salter (Pignatelli) Ernie Short (Bullcreek) Peter Galbraith (Bullcreek) Carlene Wakefield (Parkwood) Martin Atley (Parkwood) Mandy Campbell (Lesmurdie) Tryphena Bixley (Manning) Adam Anderst (Midland) Jim Baillie (Gosnells) APOLOGIES: Jenny Collins (Mandurah) Andrew McIntyre (Higgins Park) John Cockburn (Canning) ACCEPTANCE OF PREVIOUS MINUTES: held on Tuesday 4th March 2008 Accepted: Martin Atley (Parkwood) Seconded: Max Andersen (Armadale) BUSINESS ARISING FROM THE MINUTES: Apology from Robin Salter (Pignatelli) for the previous meeting was noted as not recorded. CORRESPONDENCE: Tabled at meeting Accepted: Carlene Wakefield (Parkwood) Seconded: Max Andersen (Armadale) TREASURERS REPORT: Balance Cheque account 2507.29 Receipts Nil Payments & sponsorship 200.00 200.00 Total 2307.29 Opening balance Dreamsaver acc 66.63 Interest .02 = 66.65 66.65 Gold term deposit account $ 5154.63 Total funds $7528.57 Accepted: Peter Galbraith (Bullcreek) Seconded: Carlene Wakefield (Parkwood) RECORDERS REPORT: Its time to start planning and preparing for the new season. 2 sets of dates were presented to the delegates present. Team Nomination forms are now available from the Recorder. These forms have a new addition on the back of the form for recording the names and postal addresses of all the team players. This will assist the executive with notifying the players at the end of the season that they have been nominated for the MVP awards. The Late nomination forms will have the same on the back. Thank you to the clubs who have already submitted their clubs office bearer info. The following clubs have as yet to do so:- Bullcreek, East Fremantle, Kwinana, Lesmurdie, Roleystone and South Mandurah. These clubs are urged to do so ASAP. The Recording Officer must have up to date info to be able to post out the Fixture books etc.. to clubs before the commencement of the season. Once again sponsor ship space is available in the fixture book. Please forward all submissions to the Recording Officer ASAP . Submissions close Sunday 5th October 2008. No new clubs have registered to play this season. Delegates opted to commence the season on 18/10/08. Darryl Maxwell (Kelmscott) suggested we have our next meeting on TUESDAY 30TH SEPTEMBER and that delegates have all pennant teams and affiliation money in at this meeting. Peter Kepa (Recorder) will make the nomination forms available to download from the SSTA Website asap. GENERAL BUSINESS: Martin Atley (Parkwood) thanked Darryl Maxwell (Kelmscott) for introducing the Mix & Match doubles format to the Doubles Tournament - this is an extra event. Darryl Maxwell (Kelmscott) distributed entry forms and posters to the SSTA Doubles Tournament to delegates. Peter Kepa (Recorder) will have an electronic entry form on the website. Trevor Metcalf (Belmont) has suggested we look at getting our teams in earlier, reasoning that clubs who are struggling with numbers could combine with another club. This will enable us to keep team numbers up. It was suggested we have a pre-selection evening next August. Delegates agreed that 8 team competitions are preferable. Meeting closed at 9.10pm. 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